Customer Success Stories

From the field: how companies are rethinking document processes and knowledge work.

Our customers work in the public sector, scanning services, publishing, and manufacturing. What they have in common: documents and knowledge sit at the heart of their business and dealing with them manually costs time, accuracy, and the ability to grow.

With IDA, they automate how documents are recognized, classified, and extracted powered by patented OCR technology that handles handwriting, historical scripts, and poor scan quality without breaking a sweat. With JAIDE, they turn the knowledge locked inside those documents into something useful: for research, analysis, and document-heavy tasks that used to eat up hours.

Here’s what that looks like in practice.

JAIDE in action

How do organizations turn scattered knowledge into usable capital?

Mechanical engineering

Logo Niehoff Gruppe

Niehoff makes decades of expertise available worldwide.

Challenges

  • 500-page manuals are not suitable as self-service tools for customers.

  • No fast access to service reports and language barriers in global service operations.

Results

  • Instant access to service knowledge for customers worldwide and field technicians.

  • Automatic translation of questions and answers removes language barriers.

  • On-premises deployment for maximum data security.

Tender management

Logo Bechtle

How Bechtle combines domain expertise and AI.

Challenges

  • Manual extraction of critical information from tenders of up to 600 pages tied up qualified staff for hours.
  • Historical knowledge from past tenders was practically inaccessible.

Results

  • Automatic extraction of standard information with over 90% accuracy, including source preview for quick validation.
  • Direct queries to tender documents and historical tenders via chat interface.

IDA in action

How do organizations automate their document processes with IDA?

From 50% to 91% automation

How a scanning service provider eliminated rule-based classification.

Challenges

  • The existing system topped out at 50% automation and took 240 days to set up.

  • Every regulatory update meant rewriting rules from scratch; adding new document types ground things to a halt.

Results

  • 91% automation rate, with initial setup completed in under three days.

  • 80% less time spent on manual corrections — capacity freed up for new business.

High-volume form processing under pressure

How a German federal agency kept up with a surge in applications.

Challenges

  • Forms mixed handwriting and printed text across wildly inconsistent quality levels.

  • Manual data entry couldn’t scale fast enough to meet response time requirements.

Results

  • 85% of required form fields extracted automatically.

  • 40 million pages processed in under 90 days.

Unlocking historical archives

Logo Publisher AM (Adam Matthew)

How an academic publisher made centuries of handwritten documents searchable.

Challenges

  • Standard OCR couldn’t handle historical handwriting, damaged scans, or complex page layouts.

  • Without machine-readable text, full-text search was impossible. Everything had to be indexed by hand.

Results

  • 15,000–18,000 documents transcribed automatically every day, searchable down to the keyword.

  • The first academic publisher to offer searchable historical primary source databases at this level of quality.

AI-powered
Email processing

How a software vendor pushed OCR quality and automation rates higher at the same time.

Challenges

  • Handwritten documents and difficult input types were consistently failing with existing OCR tools.

  • Processing millions of documents a month left no room for error or slowdown.

Results

  • OCR accuracy above 95% including handwriting and previously unreadable document types.

  • More than 99% of end-customer workflows now run without human intervention.

Let’s talk!

Together, we will find the right solution for your document processes.