Document Indexing

Document Indexing

Low-Effort Document Indexing and Metadata Extraction with IDA

Document Indexing is a critical component of document management systems aimed at structuring and categorizing documents to facilitate the retrieval of information. It renders documents easily accessible and searchable by converting them into digital formats and tagging them with metadata such as dates, authors, and other relevant elements.

Discover how the IDA software suite excels at simplifying and streamlining the indexing process.

PLANET AI’s Document Indexing Benefits

The IDA software suite enables the indexing of metadata and full texts of your documents for precise cataloging and quick findability.

Reduce manual efforts

Outstanding text recognition accuracy for the most difficult scenarios, including handwriting

Minimize maintenance

Low-effort training for changing document layouts

Ensure compliance

On-premises or private cloud deployment

By combining the patented core technology with sophisticated machine learning capabilities, IDA delivers unmatched OCR and ICR accuracy, minimizing the need for manual correction even in the most challenging scenarios. With its rule-free approach to document classification and data extraction, IDA requires minimal training data and low maintenance efforts.

How it works

Document Indexing_Input

1 – Input

Physical and electronic documents via scanner, mailbox, email etc.

Icon IDA Recognition

OCR and ICR capability based on patented PerceptionMatrix

Icon IDA Classification

Rule-free, few-shot learning separation of large consecutive documents and document categorization

Icon IDA Extraction
a) Metadata indexing from (semi)structured documents

Zonal data extraction to capture data fields from documents, such as forms

b) Full-text indexing for unstructured documents

LLM-based entity extraction for documents, such as contracts

Document Indexing_Output

5 – Output

Various formats: PDF or PDF/A with results, JSON with metadata, and more

Customer Success Story

Document indexing finds application in various scenarios, such as records management within business process outsourcing (including scanning services), document and content management, as well as digital libraries and archives.

Document Indexing_Customer Story

Rule-free Records Classification for Scanning Service Provider

Our renowned client has been offering business process outsourcing services to healthcare providers, the public sector and enterprise customers for over 50 years.

They struggled with an automation rate of only 50% for document classification.


We would like to find our more about your business needs.